1. Obtain Final Approval from Sponsor or Leadership 

    1. Share the completed project results with the project sponsor or key stakeholders. Make sure they formally confirm that all deliverables have been made. 

  2. Complete Any Final Administrative or Financial Tasks 

    1. Close vendor contracts, finalize purchase orders, ensure all invoices are paid, and release any unused funds or reserved materials. 

  3. Prepare a Final Summary Report 

    1. Document what was accomplished, the outcomes, challenges, successes, and recommendations for future projects. This would become a helpful resource for others. 

  4. Document Lessons Learned 

    1. Review the project with the team to discuss what worked well and what could be improved. Outlining these lessons strengthens future projects. 

  5. Organize & Archive Project Files 

    1. Save all important materials, including reports, templates, emails, and documents, in the correct shared folder or storage system. This ensures that future teams can access them. 

  6. Celebrate the Work & Acknowledge Contributors 

    1. Take time to recognize the team’s work and thank everyone involved. Positive closure encourages continued engagement for future initiatives. 

  1. Obtain Final Approval from Sponsor or Leadership 

    1. The sponsor reviews participant numbers, event summaries, and pilot outcomes. 

    2. The program is formally marked as complete for the semester. 

  2. Complete Any Final Administrative or Financial Tasks 

    1. All receipts are submitted and reconciled. 

    2. Refreshment and printing invoices are finalized. 

    3. Remaining funds are released. 

  3. Prepare a Final Summary Report 

    1. The report includes metrics such as: 

      1. Number of mentor-mentee pairs 

      2. Attendance at orientation sessions

      3. Survey results and satisfaction levels

      4. Recommendations for the next semester

  4. Document Lessons Learned 

    1. The team discusses improvements, such as starting recruitment earlier or revising the matching form.

    2. Notes are collected in a brief lessons-learned document. 

  5. Organize & Archive Project Files 

    1. Training materials, templates, reports, and communications are saved in the shared drive under the project’s folder. 

  6. Celebrate the Work & Acknowledge Contributors 

    1. Mentors and volunteers receive thank-you messages. 

    2. The team is recognized for their work on the pilot program.