1. Track Progress Against Time & Goals

    1. Review how the project is progressing compared to the plan. Check whether tasks are completed on time, whether participation goals are being met, and whether the project is staying within budget.

  2. Monitor Budget Use & Resource Allocation 

    1. Ensure spending aligns with the budget. Adjust or reallocate resources if needed to keep the project financially on track. 

  3. Update Risk & Issue Logs

    1. Review and document any risks that occur. If new risks appear or issues arise, adjust the plan and team responsibilities to address them promptly.

  4. Communicate Updates & Changes to Stakeholders 

    1. Share progress reports or brief updates so stakeholders know how the project is advancing. Communicating changes early helps ensure ongoing support.
  5. Make Adjustments While Maintaining the Timeline
    1. Shift tasks, extend deadlines, or reassign responsibilities when needed. All adjustments should keep the long-term schedule and project goals in mind.

  1. Track Progress Against Time & Goals

    1. Recruitment numbers are checked weekly.
    2. If mentee interest increases suddenly, outreach for mentors is increased to maintain balance.
    3. Orientation dates are confirmed and adjusted only if necessary.

  2. Monitor Budget Use & Resource Allocation 

    1. Spending on printing, refreshments, and materials remains within budget.
    2. Adjustments are made if costs run higher than expected (i.e. reducing print quantity).

  3. Update Risk & Issue Logs

    1. A few scheduling conflicts appear so alternative training sessions are offered.
    2. Some mentors request additional guidance so supplemental materials are created.

  4. Communicate Updates & Changes to Stakeholders 

    1. Sponsor receives brief written updates every two weeks.
    2. Faculty mentors receive reminders and progress notes to maintain engagement.
  5. Make Adjustments While Maintaining the Timeline
    1. If matching takes longer than planned, the team allocates extra time but keeps orientation within the same week.
    2. Additional recruitment messages are sent to meet target numbers without delaying other tasks.